Executive Assistant & HR - Couchiching Family Health Team (Orillia)

Job Description:

Overview

Couchiching Family Health Team
Position: Executive Assistant & HR Generalist 
(FULL-TIME 12 MONTH CONTRACT—NO BENEFITS)
Reports to: CEO & Director of Operations

Summary
Reporting to the Director of Operations, the Executive Assistant and HR Generalist will be responsible for coordinating and administering a variety of HR related functions including recruitment, on-boarding, benefits administration, and HR administration. The position will also support the senior management team with operations including planning events, liaising with physicians and community partners etc. 
 

Core Competencies

• Time Management
• Problem Solving
• Accountability and Dependability
• Providing Consultation
• Ethics and Integrity
• Planning and Organizing
• Communication Skills
• Professionalism
• Problem Solving
   

Job Duties

• Executive Assistant Duties
• Complete tasks for senior management as including scheduling and coordination for senior and all-staff meetings 
• Responsible for petty cash and corporate credit card
• Liaise with PCPs for physician updates and onboarding
• Assist with facility issues including new projects, and emergency signage 
• Plan and facilitate staff events
• Coordinate requests for release of patient information with the Director of Clinical Services
   

HR Duties

• Facilitate recruitment in collaboration with hiring manager process including posting jobs and reviewing applications, scheduling interviews, preparing interview questions, and preparing employment agreements 
• Oversee on-boarding including creating new profiles/files, preparing orientation schedule, assigning learning material and tracking progress 
• Maintain human resource records data bases of staff files, licenses and certificates and staff lists
• Administer and report on staff training via learning management software (LMS)
• Administrative responsibilities for employee benefits program including adding and removing employees and updating information
• Coordinate tasks related to employee leaves including updating files, changing access, and updating lists
• Support Health and Safety Committee 
• Complete other duties and projects as assigned
   

Skills and Specific Job Requirements:

• Computer competency: Windows, all Microsoft Office programs, Microsoft Teams, 
• Excellent interpersonal skills
• Prior HR experience 
• Ability to keep and retain confidential information 
• Problem solving and conflict resolution skills
• Proficiency in verbal and written communications
• Demonstrate strong organizational skills with the ability to prioritize and maintain a variety of activities
• Ability to work independently with minimum supervision
• Knowledge of the Family Health Team model an asset
• Ability to work in fast paced, changeable environment, and be flexible
• High degree of accuracy and attention to detail and internal communications
• Exercises good judgment and shows a willingness to take on new challenges
• Ability to work evenings, if required
• Works well in a team environment and works collaboratively with all team members
   

Education and Experience Requirements:

• Post-Secondary school diploma or degree in office or business administration an asset
• Prior at a senior level preferably in a health care setting
• Able to work flexible hours including evenings when required
• It is a condition of employment that you receive the necessary vaccinations to protect against infection of COVID-19, or any similar infectious diseases, which may be recommended by governmental and public health authorities from time to time
• Police Record/Vulnerable Sector Check
   

The Couchiching Family Health Team supports diversity, equity and a workplace free from harassment and discrimination. The CFHT is committed to an inclusive, barrier-free recruitment and selection process and workplace. If you are contacted to participate in our recruitment process, please advise the interview coordinator of any accommodations. The CFHT has an Accommodation Policy and Procedure to ensure you have access to a fair and equitable process. While we thank all applicants, only those contacted for an interview will be acknowledged.